Drawing Status and Approval Status
Introduction
Every ConVoid opening carries two status values that drive your coordination work:
- Drawing Status is set automatically by ConVoid. It tells you what happened to the opening on the last run (created, changed, still valid, no longer found).
- Approval Status is set by the reviewing disciplines (ARC, STR, MEP, etc.). It tells you whether the opening has been accepted.
Both statuses are visualized through the Color Filter in 3D and can be sorted and filtered in the ConVoid Manager.
Drawing Status
ConVoid assigns one of six drawing statuses during automatic creation and updating. The value lives in the parameter Drawing Status and is always authoritative. If the Changelog shows a different last event, trust the parameter.
| Status | Meaning | What To Do |
|---|---|---|
| Created | ConVoid created this opening on the current run. | Review and approve when ready. |
| Changed | The opening existed before and its geometry was updated (size, position, shape). | Re-check the change, then re-approve. |
| Up to Date | The opening is still valid and needs no geometric change. Non-geometric parameters may still have been refreshed. | No action required. |
| Deleted | ConVoid can no longer find the host or reference element for this opening. | Check manually and decide whether to keep, move, or delete the opening in Revit. |
| Excluded | The parameter Exclude from ConVoid is enabled. The opening is protected from automatic changes. | No action required, unless you want to bring it back into the automatic process. |
| Manually | The opening was placed or copied by hand. It can still be picked up by the automatic process if its size and position match a reference element. | Confirm position and size, approve as usual. |
Deleted only means ConVoid lost the link to the host or reference element. The opening itself is still in your model, on your plans, and in your schedules. Always review "Deleted" openings manually and remove them in Revit if they are no longer needed.
"Up to Date" is the status you want to see for most of your model after a run. It confirms that nothing geometric changed and no re-approval is needed. That is also why the Changelog does not log "Up to Date" events: only meaningful changes are recorded there.
Approval Status
The Approval Status reflects the review outcome from a discipline. Each discipline can set its own approval independently, so an opening can carry different decisions from different disciplines at the same time.
| Status | Meaning | What To Do |
|---|---|---|
| Multi-Approved | Two or more disciplines have approved the same opening. Example: the architect and the structural engineer both approved your MEP opening. | No action required. This is the target state for a coordinated opening. |
| Approved | Exactly one discipline has approved the opening. | Wait for the remaining disciplines or forward via BCF / Approval Synchronization. |
| Rejected | At least one discipline rejected the opening. | Read the comment, adjust the MEP layout or the opening, and re-submit. |
| Pending | A discipline has placed the opening on hold and needs more information. | Provide the requested information via comment. |
| Default | No discipline has reviewed the opening yet. | Start the review process. |
How the Two Statuses Work Together
An opening can only be shown in one color. The Color Filter uses a fixed priority order:
Approval Status overrides Drawing Status.
If an opening was previously approved (green) and is now marked as Deleted or Changed, it keeps its approval color. The change is hidden visually, even though it is correctly recorded in the parameters. Example: the architect approved an opening. The MEP planner later removes the pipe. On the next run ConVoid sets the Drawing Status to Deleted, but the 3D view still shows the opening in green.
To find these cases, open the ConVoid Manager and combine two field filters:
- Drawing Status =
ChangedorDeleted - Approved by = any discipline
The resulting list shows openings where a previously approved element now needs a second look.